I’m really pleased to welcome our latest guest blogger, Gill Millington, to SmallBizPod.  Gill has a wealth of knowledge about finance and small business which she’ll be sharing with us once a month. Do check out her profile and say hello in the comments here, if you get a chance.

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I thought I’d use my introduction here on SmallBizPod to get the inevitable credit crunch post out of the way first.  How’s it affected you and what steps have you taken to counter the financial implications for your business? 

I’d love to hear what you’ve done on this front, but in the meantime here are a couple of suggestions from me.

What often happens when the economy takes a dip is you find you’re trading well with business still coming through the door, but your customers start  dragging their feet as they don’t have cash readily available to pay you. 

And then suppliers need paying on time to keep your accounts with them running, so the knock-on effect begins to get uncomfortable for your own cash flow.  It’s a vicious circle that, if not dealt with, will drag you down.

There are plenty of ways of easing cashflow, but I thought I’d take a look at the pros and cons of a couple of financial products for small businesses out there that might prove helpful.

Factoring

First of all, factoring.  What is it and how does it work?

A factoring company will take one of your greatest assets, your outstanding invoices and pay you a percentage of them up front as soon as they’re issued.  That’s the basic principle, but what are the costs?

There are typically two costs involved: a service charge expressed as a percentage of sales factored, and an interest charge for the cash advances. The service charge, covering sales ledger management, collections services, and if you wish, bad debt protection, can range from 0.60% to 3.0% of turnover.

So the downside?  Well certain types of business will only qualify for what is quite a low % of release of funds against invoice.  Some are typically as low as 60%, and should the invoice be queried, very often the factor will ask for a return of funds until the matter is sorted out. 

Another downside is that very often you will be signing up for a 12 month contract which could make the service expensive if you end up having problems with disputed invoices.

Wage Bill Advance

An alternative option is releasing the value of another major outlay, your wage bill.  There are various options on the market, but one in particular that I know well is called Wageroller. 

Basically, your wage bill is paid by Wageroller for two months or 9 weeks, thus allowing you to use this money for other things.  Then in the third month you pay for month one and so on, and your staff know nothing about it. They all get paid as normal.

Costs involved? Well you pay a one off set up fee for this that is typically in the £1k+ mark, then you pay various fees that would usually equate to approximately 0.75% of the amount outstanding that month as a monthly service charge.

With this particular service, you sign up for a mere 13 weeks and can dip in and out of it as and when you want.  You only pay the set up fee once, and need nothing more than management accounts to apply for it.  No business plan required, no credit checks, and very quick to arrange too.

The downside? You need to be a limited company that has filed accounts at Companies House and has a wage bill of £25K each month.  So that rules out the one man bands unfortunately.

Either product will certainly improve cash flow but talk to an advisor or your accountant to look at them in depth and make sure they fit your business.  You always want to make these types of financial services work for you, rather than you working for them.